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DLF Forum, Learn@DLF, & NDSA’s DigiPres 2018 Program now live!

THE PROGRAM IS HERE! We are pleased to share the full program for the 2018 DLF Forum, Learn@DLF (our brand new pre-conference workshop day), & Digital Preservation 2018: In/visible Work—on our Forum website.   Registration is now open for Learn@DLF Check out the amazing program for Learn@DLF here. If you would like to register for Learn@DLF, but have already registered for the Forum and/or Digital Preservation 2018, please contact us at!  Registration remains open for the DLF Forum and NDSA’s Digital Preservation 2018, but hurry, tickets for the DLF Forum are going quickly! (Presenting at the Forum? You’re in! Please register now, since we’re holding spots for you!) Additionally, we encourage you to make hotel arrangements soon. Looking to save on lodging or transportation costs for the Forum? Check out our Ride Share/Room Share page!   We have many more exciting affiliated events to share with you!  Sunday, October 14 – co-located with Learn@DLF The Library Publishing Coalition and the Educopia Institute are hosting a pair of in-person workshops based on the IMLS-funded Developing a Curriculum to Advance Library-Based Publishing project. Learn more and apply here. Civic Switchboard, an IMLS-supported effort that aims to develop the capacity of academic and public libraries in civic data ecosystems, is accepting applications for their second workshop through July 11!   Thursday-Friday, October 17-18 – co-located with Digital Preservation 2018 Share your subject, functional, or data expertise and help extend library curation capacity! Join the Data Curation Network for the first of three Specialized Data Curation Workshops and apply now!   P.S. Interested in sponsorship or exhibiting at the DLF Forum or NDSA’s Digital Preservation 2018? Opportunities here.   Want to support our Child Care Fund? Learn more here, and thanks to those who have already donated, including ACH!   Many thanks to our earliest 2018 Forum & DigiPres Sponsors: DPN, Atiz, Code Ocean, i2s, Preservica, Quartex powered by Adam Matthew Digital, AVP, Library Juice Academy, and Legal Information Preservation Alliance!

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NDSA Coordinating Committee Member Dr. Helen Tibbo honored with IU ILS Distinguished Alumni Award

Helen Tibbo has been honored with the 41st Distinguished Alumni Award from the Information and Library Science program at the School of Informatics, Computing, and Engineering (SICE).
Tibbo, a 1983 graduate of the then-IU School of Library and Informa…

Registration for the 2018 DLF Forum and DigiPres is NOW OPEN!

The time has come! We are delighted to announce the opening of registration for the 2018 Forum and Digital Preservation 2018, taking place October 15-18 just outside of Las Vegas. Be among the first to secure the early bird rate and start planning for yet another memorable event. You’ll join guests like Anasuya Sengupta, our Forum keynote speaker, who will present her talk, “Decolonizing Knowledge, Decolonizing the Internet: an agenda for collective action.” Stay for DigiPres and hear Snowden Becker deliver her keynote, “To See Ourselves as Others See Us: On Archives, Visibility, and Value.” Our full program will be released in the coming weeks, but to get a taste of what will be on the docket, check out our community voting on the proposals that were submitted – and while you’re there, help form the program by submitting a vote or two! Program planning committees for each event will use the community’s input, in combination with results from a concurrent peer review process, to inform its decisions about the conference programs. Registration is not yet open for Learn@DLF, which takes place on the pre-conference day, October 14! Let us know on the registration form if you’d like more information, and we’ll be sure to email you when it is possible to register. It’s never too early. Register now to join us!

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Community Voting for the DLF Forum, Learn@DLF, and Digital Preservation 2018

The proposals are in for the DLF Forum, Learn@DLF, and NDSA’s Digital Preservation 2018! Now it’s time to shape the program. From May 9 – May 21, proposals will be open for public voting through the DLF community voting app: During this period, community members will be able to review titles and the short versions of abstracts, and cast votes based on their interest in seeing certain presentations as part of both the DLF Forum and NDSA’s DigiPres18. After voting closes, the program planning committees for each event will use the community’s input, in combination with results from a concurrent peer review process, to inform its decisions about the conference programs People who submitted complete proposals will be notified of status in the summer. Presenters will be guaranteed a registration place at the Forum. Voting Process Anyone is welcome to vote. You will need to a create an account on You can cast votes for as many presentations as you’d like, but only one vote per presentation. For each presentation, the proposal type is listed to the right of the “Cast Vote” button. The title and abstract will be available for each proposal. You can toggle between the three events using the top menu in blue. Voting closes at 11:59 pm PT on Monday, May 21. The planning committees for the three events will consider community voting results  among other factors, including the peer review results, when making final decisions on the 2018 programs. Thank you for helping to inform our selection process!

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NDSA Member Profile: Sally Vermaaten of the Gates Archive

NDSA Member Profiles is a new collaborative series from the Interest Groups of the NDSA. The series is inspired by past NDSA traditions such as Insights Interviews, and aims to build on and expand these types of interviews with featured NDSA members to allow for better shared communication and collaboration around the work of digital stewardship and preservation. Topics range from member questions and insights for the NDSA community to sharing failures, discoveries, and anything else in between. If you or your institution is interested in being featured, please contact Lauren Work ( or Sibyl Schaefer (  Sally Vermaaten is the Manager of Archive Solutions at the Gates Archive, where she leads a team that designs, implements, and maintains the technology and business solutions that support the work of the organization. Gates Archive has been an NDSA member since 2016. Sally joined the Archive in March 2017 and has become involved with the NDSA’s Infrastructure Interest Group. Describe your position, and how you spend most of your working time As the Manager of Archive Solutions, I lead a team responsible for the organization’s systems, infrastructure, asset management, digitization, reformatting of audiovisual materials, as well as strategic program management. My primary focus is on making sure that my fantastic team – which includes library and archive professionals, technologists, and a program manager – have the tools and support they need to do their jobs. Another portion of my role is planning and executing programs of work to implement new technology, improve process workflows, and ensure we are maintaining core infrastructure including storage and archival systems. Fostering a positive organizational culture – one where collaboration and professional respect are the norm and the team feels empowered to identify and make improvements – is also a part of my role. Work at the Archive is fast-paced, which makes a culture of trust and open communication especially important. Do you have a ongoing or finished digital stewardship project that you are particularly proud of that you would like to share? One recent project I am proud of is an email analysis pilot project currently underway. I am working with Archivists Kate Stratton and Martin Gengenbach, Systems Engineer Julio Lopez, and Application Developer Erik Hauck to test tools and develop workflows for analyzing and appraising email. We are particularly interested in methods for screening personally identifiable information (PII) and sensitive content that can scale to large email collections. Tools we are testing include Forensics Toolkit, ePADD, Microsoft Advanced eDiscovery, and AccessData’s Summation. The project has required experimentation but the team has also made good use of the growing body of professional literature about email in archives – including webinars from the SAA Electronic Records Roundtable, resources from the University of Illinois System’s Processing Capstone Email Using Predictive Coding project and the Task Force on Technical Approaches to Email Archives Consultation Report Draft. Email is a key component of modern archival collections so it is great to see the profession sharing information and exploring how archivists might be able to use email ‘power tools’ that are actively being developed for system administrators, information security, and legal teams. What are your current challenges working in digital preservation? As part of ongoing management of our infrastructure’s health, we are revisiting the architecture of our ‘digital stacks’ storage. We have just kicked off a project to refresh storage projections and requirements and to evaluate potential storage providers. Setting up more robust storage policies and monitoring mechanisms is also an important part of the work to ensure collection materials are in the right types of storage and to ensure we are adhering to sound data management practices, e.g. deleting working copies and adhering to consistent packaging practices. What have you found most beneficial from the NDSA community, and where do you think the NDSA has room to improve? I have only recently become active in NDSA. I attended Digital Preservation for the first time in Pittsburgh this fall and was impressed by the outputs of NDSA’s groups – one highlight for me was a walkthrough of the results of the Storage, Fixity, and Staffing surveys. As those who conducted the surveys know, cross-institutional and longitudinal data on the state of digital preservation is valuable in many ways including benchmarking one’s own organization practices and gaining a more concrete understanding of the current needs of the field. Being able to connect with colleagues about the nitty-gritty of digital preservation work is an obvious but key benefit of NDSA. As I learned from my involvement with a smaller professional group in New Zealand, the Digital Preservation Practical Implementers’ Guild, institutions charged with long-term preservation face comparable challenges but often in different sequences based on needs of their users and collections. This means there are opportunities to learn from institutions who have already developed models to handle similar use cases. The forum also proved to be a great place to discuss computing trends – such as the decline of the file –  that directly impact current and future digital preservation practice. What recent digital stewardship discovery have you made that you would love to share with the NDSA community? I am excited about the rapidly evolving area of image analysis and automated keyword extraction services such as Microsoft Computer Vision, Amazon Rekognition, Google Cloud Vision API, Clarifai, and Imagga. My colleagues Ryan Edge (Digital Production & Metadata Lead), Jonathan Steinberg (Asset Management Specialist), and Erik Hauck (Application Developer) have done some testing of these tools. They are finding their output is far from perfect (I love the hilariously incorrect examples of automatically generated captions in this blog post) but can be accurate enough to hold significant promise as a complement to human analysis and description, in particular for basic, bulk extraction of metadata for large sets of digital images that would otherwise be ‘hidden’ due to lack of metadata. Do you have an example of a digital preservation or stewardship failure you would like to share?  In my role at Statistics New Zealand, I managed a project Read More

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Announcing Incoming NDSA Coordinating Committee Members

We are pleased to announce and welcome two new members to the National Digital Stewardship Alliance Coordinating Committee, Karen Cariani and Sibyl Schaefer!
Karen Cariani is Senior Director of the WGBH Media Library and Archives (MLA) and WGBH Project…

2017 NDSA Coordinating Committee Candidates

This winter, the National Digital Stewardship Alliance turns its attention to leadership renewal. We gratefully thank our outgoing Coordinating Committee member, Jim Corridan, for his service and many contributions. And we are pleased to welcome a new co-chair for our Infrastructure Working Group, Nathan Tallman — you can learn more about NDSA leadership on the NDSA page. Members of the NDSA Coordinating Committee serve staggered three year terms. Following a public call for nominations, we are presenting to members a slate of nine candidates running for the Coordinating Committee. Between now and December 20th, NDSA members will have the opportunity to affirm and endorse two candidates by vote. (One vote per member organization, with information sent via email to institutional contacts.) Here are bios and statements from the candidates, presented in alphabetical order: Karen Cariani Karen Cariani is Senior Director of the WGBH Media Library and Archives (MLA) and WGBH Project Director for the American Archive of Public Broadcasting (AAPB). The MLA provides licensing services and access to the WGBH collection in addition to circulation, accessioning, and preservation activities. The AAPB, a collaboration with the Library of Congress, aims to preserve and make accessible significant and historical content created by public media. Karen has been project director for numerous on-line digital projects providing preservation and access to media archive, in addition to the development of a digital media preservation system utilizing the Hydra/Samvera community open source technology in partnership with Indiana University. She is active in the archive community and professional organizations and passionate about the use of archives and library digital collections for learning and education. Candidate Statement: The NDSA is a unique community dedicated to digital preservation.  This community has created amazing resources to help manage and educate people about digital preservation. The annual NDSA Digital Preservation convening provides an opportunity for people to share work related to digital preservation, and the NDSA working groups provide a platform to tackle digital preservation challenges as a community. We have common needs and concerns as stewards of digital collections. Working together we can solve some of the challenges. Raising public awareness of these challenges is critical to gaining support.  I would be honored to serve on the NDSA coordinating council to help set strategy and direction for the community. Corey Davis One of the themes that repeatedly emerged for me at the recent NDSA meetings in Pittsburgh was the need for the preservation community to work more closely with international partners, not only to mitigate against the significant risks associated with increasing political and environmental uncertainties in the U.S. and beyond, but also to build the networks and relationships that are prerequisite for doing such important work. It’s imperative that the NDSA and its members continue to strengthen their international partnerships. I bring substantive connections to the preservation community in Canada, where there are significant collaborative opportunities, and I also provide a uniquely Canadian perspective in a time when such diversity of outlook is becoming ever-more necessary. I’m currently the Digital Preservation Coordinator for the Council of Prairie and Pacific University Libraries (COPPUL), which represents 22 university libraries in Western Canada. I’m also a founding member of the Canadian Association of Research Libraries’ Digital Preservation Working Group and the Portage Preservation Expert Group (PEG). Portage is a national RDM initiative, and PEG provides Portage with advice on RDM infrastructure developments supporting the long-term stewardship of research data in Canada. I’m also Coordinator of the Canadian Web Archiving Coalition (CWAC), which has over 30 members from across the GLAM sector in Canada, and I’m a member of the Canadian Research Knowledge Network’s Trusted Digital Repository Task Group. CRKN represents over 75 Canadian research libraries and undertakes large scale content acquisition and licensing. The TDRTG is developing a framework for establishing a national TDR to ensure long-term access to CRKN-licensed resources in Canada. Kate Dohe Kate Dohe has been the Digital Programs and Initiatives Manager at the University of Maryland Libraries since 2016. In that capacity, she leads day to day operations to ensure that workflows and systems are in place to support and facilitate the creation, acquisition, discovery, and preservation of digital assets in support of the mission of the Libraries. Her department manages all digital repositories, digital preservation activities, research data services, and electronic publishing for the Libraries.  Prior to joining UMD, she was the Digital Services Librarian at Georgetown University, and the digital librarian for an academic textbook publisher in California. Over the course of her career, she has created and managed digital repositories on multiple platforms with an eye to scalable, transparent, and sustainable operations in support of the research mission of the institution. One of her signature initiatives is her outreach efforts with campus student publishers, to advocate for open publishing models, digital preservation, business process management, and developing a self-supporting peer community. She earned her MLISc. from the University of Hawai’i, and also holds a BSEd. in Speech and Theater from Missouri State University. Her research interests are in digital library pedagogy, sustainable digital preservation, library publishing initiatives, student publishing, and communication frameworks for collaborative initiatives within academic libraries. Candidate Statement: I would honored to serve on the NDSA coordinating committee and advance the national conversation about sustainable digital stewardship. I am committed to equipping digital preservation practitioners with the tools, resources, and support framework to advocate for sustainable digital preservation as a core operation of cultural heritage institutions. Whether those tools are communication toolkits and frameworks for advocacy, or decision-making tools that support cost-benefit analysis and fiscal modeling, I firmly believe that collaboration across a diverse practitioner community is essential to addressing the critical mission of preserving our cultural assets and scholarly products. Jay Haque I am at the New York Public Library and work in Information Technology as Director of DevOps and Enterprise Computing. I have led our digital repository storage system design and subsequent purchases over the past 15 years. I’m also leading our RFI/P process for our next generation solution. It would be great to be a member of this committee Read More

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