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Marina Georgieva on the liaison between digital collections and digital preservation

  Marina Georgieva presented a poster at Digital Preservation 2018. Please read on for a closer look at her work, one of the many great offerings from this year’s event. For more posters, please visit Marina holds Master’s Degree in Library Science with Information Technology concentration from the University of Wisconsin – Milwaukee. She’s currently Visiting Digital Collections Librarian at the University of Nevada – Las Vegas. Her passion is large-scale digitization with cutting edge technologies. Her research interests include project management in large-scale digitization and approaches for achieving higher digitization efficiency such as staffing and training, development of workflow, procedures and guidelines. Marina is also involved in metadata and authority work as well as metadata remediation projects.   The digital librarian: the liaison between digital collections and digital preservation Overview At UNLV Libraries, the role of the Digital Collections Librarian goes beyond the traditional routine tasks of digitization, metadata management, project management, workflow development and team management. Digital Collections Librarians serve as links between digitization and digital preservation and do everything in between to draft sustainable digital preservation workflows alongside their colleagues in the Special Collections Technical Services Department. Technical Services Librarians are responsible for the preservation of born-digital archival materials, whereas the Digital Collections Librarians’ roles entail being information architects directly engaged in the process of preparing master files of in-house and outsourced reformatted materials for digital preservation. In recent years, the UNLV Libraries Digital Collections Department has completed numerous large-scale digitization projects that yielded hundreds of thousands new archival digital objects that require long-term preservation. Currently all these archival files are stored on a server, referred to as ‘The Digital Vault’. One of the invisible, often overlooked, yet very important roles of the Digital Librarian is to verify that all images from completed digitization projects are properly organized in meaningful easy-to-navigate directories and that all files are in the appropriate file format. It is common practice for folder directories (created and organized during the actual process of digitization) to remain intact and be moved to the Digital Vault for long-term storage in their original order. There they get merged in the collection-appropriate existing folders or, if necessary, a new folder is created. Additionally, UNLV Digital Collections has thousands of images from legacy collections stored in the Digital Vault. All of these digital objects live on the Digital Collections website, but some of the archival master folders have redundant data; others are saved in inappropriate file formats, and still others have non-normalized file naming. In the recent years, there has been an effort to clean up and restructure these legacy folders in order to make the archival files easily discoverable and to optimize the storage space before the content of the Digital Vault gets migrated to a new more robust system (UNLV Special Collections and Archives is currently building an instance of Islandora CLAW that will back up files in Amazon Glacier).   The role The role of the UNLV Libraries Digital Librarian that relates directly to the digital preservation is outlined in the poster presented at 2018 NDSA DigiPres Forum (click here for access). Here we will just briefly touch upon few of the major responsibilities: File naming conventions For current digitization projects, file naming has been normalized and it happens in a structured and logical way depending on the type of collection being digitized. During the process of preparing collections for digitization, the librarian analyzes the content, makes decisions regarding the grouping of the digital objects and assigns collection-level and item-level digital identifiers. To achieve consistency and logical arrangement, the digital librarian maintains and updates spreadsheets with assigned and available digital identifiers. For example, if the collection consists of archival photographic materials, the assigned digital collection alias will be ‘PHO’ with the sequential numeric identifiers. These identifiers will logically follow the structure and numbering of all other previously digitized photo collections. As mentioned earlier, most of the newly digitized collections remain in the original directory structure that was developed during the scanning process. The digital librarian ensures that the file naming on directory level and on file level is accurate and the data set is ready to be moved to the Digital Vault. It is important to mention that often digital librarians need to deal with and manage more identifiers beyond those that identify archival structure (collection, folder) and those that identify the intellectual unit (item) so that they can accurately reflect the structure of materials. So they also need to create a third type which may involve multiple image files that comprise a single digital object; for example, back and front of a printed item or multiple items on a page in a scrapbook. Legacy collections bring more challenge and sometimes need some clean up as their file naming may be inconsistent. Depending on the project, the digital librarian may decide to keep the file structure intact or to rearrange the folders in more normalized way that follows the current preservation practices. Decisions on archival file formats UNLV Libraries Digital Collections have chosen TIFF file format for long-term preservation of archival master files. TIFF is the preferred format for in-house digitized reflective materials and transparencies. The file format for digitized periodicals may vary depending on the project. In-house digitized periodicals and newspaper clippings are preserved in TIFF just as photographs and films, while periodicals digitized as part of the National Digital Newspaper Program are stored in the original Library of Congress approved data sets. These data sets include newspaper pages in JP2, PDF and TIFF formats along with the accompanying metadata encoded in XML METS/Alto schema. Legacy collections may contain files in JPG format. This usually applies to collections accessioned as already digitized materials. The reason why they usually they remain in this format is that UNLV Libraries Special Collections do not have holdings of the original materials and therefore, it is impossible to re-digitize the items in the proper archival format. Building directories in the Digital Vault Current digitization and digital preservation efforts follow Read More

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Announcing the 2018 NDSA Award Winners

We are delighted to announce the recipients of the National Digital Stewardship Alliance’s (NDSA) annual Innovation Awards! Individual Awards: George Edward McCain Organization Award: Texas Digital Library Project Award: UC Guidelines for Born-Digital Archival Description Educator Awards: Heather Moulaison Sandy Future Steward Award: Raven Bishop These awards highlight and commend creative individuals, projects, organizations, educators, and future stewards demonstrating originality and excellence in their contributions to the field of digital preservation. The awardees will be recognized publicly during NDSA’s Digital Preservation 2018 during the Opening Plenary on Wednesday, October 17. Please join us in congratulating them for their hard work! Each of the winners will be interviewed later this year, so stay tuned to learn more about their work on our blog. Individual Award As the Digital Curator of Journalism and founder of the Journalism Digital News Archive (JDNA), George Edward McCain has been and is a leading voice and passionate advocate for saving born digital news. He has advanced awareness and understanding of the crisis we face through the loss of the “first rough draft of history” in digital formats. In collaboration and with support from colleagues and community members, he has led the “Dodging the Memory Hole” outreach agenda. Thus far, five “Memory Hole” forums have brought together journalists, editors, technologists, librarians, archivists, and others who seek solutions to preserving born-digital news content for future generations. By bringing together thought leaders in the news industry and information science, the forums have broadened the network of stakeholders working on this issue and helped these communities gain critical insight on the challenges and opportunities inherent in preserving content generated by a diverse array of news media, both commercial and non-profit. Organization Award The Texas Digital Library (TDL) is a consortium of Texas higher education institutions that builds capacity for preserving, managing, and providing access to unique digital collections of enduring value. Accepting the award on behalf of TDL is Kristi Park. For nearly a decade, Kristi Park has led consortial Open Access and digital preservation initiatives at the state and national levels. The Executive Director of the Texas Digital Library (TDL) since 2015, Kristi oversees a portfolio of collaboratively built and managed services that enable sharing and preserving scholarship and research data. During her tenure, the Texas Digital Library has launched a statewide repository for sharing and managing research data, joined the Chronopolis digital preservation network, and grown its membership to 22 institutional members. Kristi joined the Texas Digital Library in 2009, serving in various marketing and communications roles before becoming executive director. Prior to TDL she worked in private industry as a researcher, writer, and editor for business and educational publishers. A native Texan with deep roots in the state, she earned her bachelor’s degree in English from Texas A&M University and a master’s degree in English from the University of Texas at Austin. Project Award The UC Guidelines for Born-Digital Archival Description are a significant step in breaking down one of the biggest obstacles to making born-digital content accessible: its description. With standards for describing born-digital content, archivists and other professionals can more clearly communicate the quality, quantity, and usability of digital material to users. The UC Guidelines were the result of intensive research by a large group of practitioners and content experts who analyzed existing descriptive standards, emerging best practices for born digital materials, and archivists’ practical considerations. The resulting UC Guidelines are a comprehensive resource presented in simple terms, expanding accessibility beyond advanced professionals to include a wide range of practitioners. This project embodies a creative and inclusive approach to problem solving: tackling a hyper-local problem while contributing to larger discussions about widely shared challenges. The mapping to DACS, MARC, and EAD allows other institutions to easily incorporate the UC standards into their own. The guidelines are also useful for institutions new to born-digital descriptive practices and for graduate students learning how to write and compose finding aids. The most up-to-date version of the UC Guidelines for Born-Digital Archival Description can be found in GitHub. In addition, the UC Guidelines for Born-Digital Archival Description have been preserved and made permanently accessible in eScholarship, a service of the California Digital Library that provides scholarly publishing and repository services for the University of California community. The permalink to this paper series can be found on eScholarship. Educator Awards Heather Moulaison Sandy is Associate Professor at the iSchool at the University of Missouri and works primarily at the intersection of the organization of information and the online environment. She studies metadata in multiple contexts, including those that support long-term preservation of digital information, as well as its access and use; she is co-author on a book on digital preservation, now in its second edition. Moulaison Sandy currently teaches classes in Digital Libraries, Metadata, Organization of Information, and Scholarly Communication. Moulaison Sandy holds a PhD in Information Science from Rutgers and an MSLIS and MA in French, both from the University of Illinois at Urbana-Champaign. Future Steward Award Raven Bishop is recognized for her work as Instructional Technologist on Washington College’s Augmented Archives project. This collaborative work has helped leverage emerging technologies to increase access to and engagement with primary source materials in Washington College’s Archives & Special Collections, as well as exploring ways to solve the sustainability problems institutions face in using end-user platforms to create AR content. A co-founder of the project, Raven served as resident Augmented Reality (AR) expert and visual arts educator, guiding the pedagogical considerations of the project, serving as the principal developer of the Pocket Museum app prototype, and overseeing the creation of the resource website. We would also like to make a special acknowledgement to Raven’s colleague and collaborator, Heather Calloway, for her work as Archivist and Special Collections Librarian and co-founder of the Augmented Archives project. The annual Innovation Awards were established by the NDSA to recognize and encourage innovation in the field of digital preservation stewardship. The program is administered by a committee drawn from members of the NDSA Innovation Working Group. Learn more about the 2012, 2013, 2014, 2015, 2016, and 2017 Award recipients.

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DLF Forum, Learn@DLF, & NDSA’s DigiPres 2018 Program now live!

THE PROGRAM IS HERE! We are pleased to share the full program for the 2018 DLF Forum, Learn@DLF (our brand new pre-conference workshop day), & Digital Preservation 2018: In/visible Work—on our Forum website.   Registration is now open for Learn@DLF Check out the amazing program for Learn@DLF here. If you would like to register for Learn@DLF, but have already registered for the Forum and/or Digital Preservation 2018, please contact us at!  Registration remains open for the DLF Forum and NDSA’s Digital Preservation 2018, but hurry, tickets for the DLF Forum are going quickly! (Presenting at the Forum? You’re in! Please register now, since we’re holding spots for you!) Additionally, we encourage you to make hotel arrangements soon. Looking to save on lodging or transportation costs for the Forum? Check out our Ride Share/Room Share page!   We have many more exciting affiliated events to share with you!  Sunday, October 14 – co-located with Learn@DLF The Library Publishing Coalition and the Educopia Institute are hosting a pair of in-person workshops based on the IMLS-funded Developing a Curriculum to Advance Library-Based Publishing project. Learn more and apply here. Civic Switchboard, an IMLS-supported effort that aims to develop the capacity of academic and public libraries in civic data ecosystems, is accepting applications for their second workshop through July 11!   Thursday-Friday, October 17-18 – co-located with Digital Preservation 2018 Share your subject, functional, or data expertise and help extend library curation capacity! Join the Data Curation Network for the first of three Specialized Data Curation Workshops and apply now!   P.S. Interested in sponsorship or exhibiting at the DLF Forum or NDSA’s Digital Preservation 2018? Opportunities here.   Want to support our Child Care Fund? Learn more here, and thanks to those who have already donated, including ACH!   Many thanks to our earliest 2018 Forum & DigiPres Sponsors: DPN, Atiz, Code Ocean, i2s, Preservica, Quartex powered by Adam Matthew Digital, AVP, Library Juice Academy, and Legal Information Preservation Alliance!

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NDSA Coordinating Committee Member Dr. Helen Tibbo honored with IU ILS Distinguished Alumni Award

Helen Tibbo has been honored with the 41st Distinguished Alumni Award from the Information and Library Science program at the School of Informatics, Computing, and Engineering (SICE).
Tibbo, a 1983 graduate of the then-IU School of Library and Informa…

Registration for the 2018 DLF Forum and DigiPres is NOW OPEN!

The time has come! We are delighted to announce the opening of registration for the 2018 Forum and Digital Preservation 2018, taking place October 15-18 just outside of Las Vegas. Be among the first to secure the early bird rate and start planning for yet another memorable event. You’ll join guests like Anasuya Sengupta, our Forum keynote speaker, who will present her talk, “Decolonizing Knowledge, Decolonizing the Internet: an agenda for collective action.” Stay for DigiPres and hear Snowden Becker deliver her keynote, “To See Ourselves as Others See Us: On Archives, Visibility, and Value.” Our full program will be released in the coming weeks, but to get a taste of what will be on the docket, check out our community voting on the proposals that were submitted – and while you’re there, help form the program by submitting a vote or two! Program planning committees for each event will use the community’s input, in combination with results from a concurrent peer review process, to inform its decisions about the conference programs. Registration is not yet open for Learn@DLF, which takes place on the pre-conference day, October 14! Let us know on the registration form if you’d like more information, and we’ll be sure to email you when it is possible to register. It’s never too early. Register now to join us!

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